Allowing members to cancel classes, services and / or memberships online allows your members to feel a greater sense of freedom and flexibility when signing up to your gym.
Configuration of your online cancellation terms allows you to define the terms and fees when a member does cancel.
Cancel Classes Online
Default configuration for class cancellation is done within Member Portal Configuration.
Go to Settings > Advanced Configuration > Member Portal Configuration
Select Classes
Scroll down to Enable cancellation of class booking online
Select to enable or disable this option
Once enabled, a selection of options will appear allowing you to set the default terms of cancellation for all classes. Note cancellation terms can be amended per class, if required, when creating or editing your individual classes
Minimum Cancellation Period - Select minimum amount of time before a class booking begins that member can cancel online
After this time period passes members will no longer be able cancel online
Booking Cancellation Fee - Choose cancellation fee charged to member account upon cancellation of a class booking.
This will apply only when cancellation mode is set to Charge Fee for Cancellation
Cancellation Fee Period - Select time frame prior to class within which a cancellation fee will be charged
If not set - fee will be charged at any time of cancellation
Note this setting does not apply when cancellation mode is set to Refund - No Charge
Cancellation Mode - How will member be charged for online cancellation of a class booking
Forfeit Full Fee - Member will not be refunded any of original class fee
Refund - No Change - Member will be refunded / credited full fee of class
Charge Fee for Cancellation - Member will be charged fee for cancellation. Original class fee will be refunded / credited.
Cancel Services Online
Default configuration for service cancellation is done within Member Portal Configuration.
Go to Settings > Advanced Configuration > Member Portal Configuration
Select Bookings
Scroll down to Enable cancellation of service booking online
Select to enable or disable this option
Once enabled, a selection of options will appear allowing you to set the default terms of cancellation for all services. Note cancellation terms can be amended per service, if required, when creating or editing your individual services
Minimum Cancellation Period - Select minimum amount of time before a service booking begins that member can cancel online
After this time period passes members will no longer be able cancel online
Booking Cancellation Fee - Choose cancellation fee charged to member account upon cancellation of a service booking.
This will apply only when cancellation mode is set to Charge Fee for Cancellation
Cancellation Fee Period - Select time frame prior to service within which a cancellation fee will be charged
If not set - fee will be charged at any time of cancellation
Note this setting does not apply when cancellation mode is set to Refund - No Charge
Cancellation Mode - How will member be charged for online cancellation of a service booking
Forfeit Full Fee - Member will not be refunded any of original service fee
Refund - No Change - Member will be refunded / credited full fee of service
Charge Fee for Cancellation - Member will be charged fee for cancellation. Original service fee will be refunded / credited.
Cancel Memberships Online
Default configuration for membership cancellation is done within Member Portal Configuration.
Go to Settings > Advanced Configuration > Member Portal Configuration
Select Membership
Enable membership cancellation via Member Portal
Allow members to cancel membership / request membership cancellation online
Cancel Membership - membership can be directly cancelled online
Cancellation will occur once cancellation notice period is complete
Request Cancellation - membership request will be sent to staff via club email address as set in Club Details
Staff can then respond to request in accordance with your business processes
Membership Cancellation Notice Period - Select required notice period before membership cancellation can occur
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