Point of Sale

• Point of Sale
  • Make Sale using POS

Need help connecting your Point of Sale hardware to GymMaster?
Our team is here to help. Contact GymMaster Support and we’ll walk you through it

Point of Sale (POS) is the hub of your club’s sales — handling everything from casual passes to merchandise.
Once your hardware is set up and connected, you can configure POS within GymMaster to match your business setup — including your currency, products, and accepted payment methods.

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Ready to Configure Point Of Sale?

Once your hardware is in place and connected, complete these steps to configure point of sale within GymMaster;

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Step One - Settings

Configure your POS preferences for both on-site sales and online portal purchases.

Go to Advanced Configuration > Point of Sale > POS Settings

• Review and adjust options under:
  • Advanced Configuration
  • Member Portal Configuration

Click Save when you’re done.

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Not sure about a particular setting? You can go over this step during youron-boarding training

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Step Two - Accepted Payment Methods

Choose which payment types your club will accept and how they should be tracked in GymMaster.
While GymMaster includes standard payment methods by default, you can add additional payment methods these to suit your club.

Navigate to Financial Configuration > Point of Sale > Payment Methods

For the purposes of POS setup, focus on the payment methods that will appear on the Point of Sale screen;

• Show in POS – Should this option appear when processing sales at the Point of Sale?
• Reportable – Should this method be tracked as reportable income? (e.g. Cash, Online Payments)
• Refundable – Is this payment type eligible for refunds?

Click Save once your preferences are set.

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Step Three - Coins and Notes

Adjust the cash drawer settings to reflect all denominations relevant to your country. Set up the coins and notes your staff will use when accepting cash at the counter.

Navigate to Financial Configuration > Point of Sale > Cash Drawer

• Select Add Cash Value
  • Enter one denomination per line (e.g. 0.20 for 20c)
  • Use Edit (blue) or Delete (red) to manage entries

Click Save when complete.

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Example Denominations and Setup

0.20 → 20 cents
0.50 → 50 cents
1.00 → 1 dollar

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Your core Point of Sale setup is complete.
Before you start selling, take a moment to double-check your Tax Settings — then you’re ready to go!

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A few more things to consider

From here, setup related to sales and point of sale will depend on your club;

Will you be offering discounts?

GymMaster gives you a few flexible ways to set up discounts — so you can offer the right kind of savings at the right time.

Discounts on producs

• Want members with specific memberships to receive product discounts automatically? Add these under Membership Benefits.
• Need a quick, on-the-spot discount for food or merchandise at POS? Set it up under POS Discounts.

Discounts on booking & memberships

• Running a promo on bookings or memberships? Create a Discount Code to share with your audience.
• Launching a new membership and want to offer a special introductory rate? Add a Promotional Period.

Knowing which tool to use helps make your promotions smooth and effective.

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Will you be selling food or merchandise?

Selling products at your club or through your online portal?
Get them set up in GymMaster so they’re ready for sale at the front desk — and online if you choose.

• Add your full range of Products so they appear on your Point of Sale screen.
• Head to your Member Portal Settings to enable product sales online — available to both members and casual visitors.

Once set up, your team can sell products with a click, and members can shop anytime.

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Do you have multiple sales desks?

Running more than one sales desk, café, or entry point?
GymMaster supports multiple POS stations, so your team can process sales wherever they need to.

Learn how to set up and connect each location with the right hardware; POS Stations

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Need help? If you have any questions or run into issues with your Point of Sale setup, don’t hesitate to reach out to GymMaster Support — we’re here to help!

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Now that your Point of Sale is up and running, learn how to Make a Sale using POS