GymMaster Privacy Policy

Here at GymMaster, we take your privacy seriously. This privacy policy is here to ensure that we are giving you a clear understanding
of how we treat personal information collected by facilities and their members. By using our website, app and services, you consent to
the terms of this policy and agree to be bound by it.

  1. GymMaster collects personal information.

    GymMaster is a membership management system that provides gym and and health club facilities a simple and effective way of
    managing their business, amenities, and members.

    This service involves storing data about a company or individual. This data can include personal information. “Personal
    Information” is information about an identifiable individual, and may include information such as an individual’s, name, address,
    telephone number, email address, location, and login information.

  2. Name and address of the controller

    Controller for the purposes of General Data Protection Regulation (GDPR) and other provisions related to data protection is:

    Treshna Enterprises
    EPIC Innovation
    78-106 Manchester Street
    Christchurch 8011
    New Zealand
    Phone: -64 3 974 9169
    Email: data.officer@gymmaster.com
    Website: www.gymmaster.com

  3. Cookies & Google Analytics

    Cookies are text files placed on your computer to help us analyse how users use our site. A cookie is a small data file able to
    track the online movements of an individual, and distinguish between different users. Our website uses session cookies to ensure that
    you have a good user experience.

    You may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet
    browser used, and may thus permanently deny the setting of cookies.

    We use Google Analytics to help us to understand how you make use of our content and work out how we can make things better. These
    cookies follow your progress through our website, collecting anonymous data on where you have come from, which pages you visit, and
    how long you spend on the site. This data is then stored by Google in order to create reports. These cookies do not store your
    personal data.

    The information generated by the cookie about your use of the website, including your IP address, may be transmitted to and stored
    by Google on servers in the United States. Google may use this information for the purpose of evaluating your use of the website,
    compiling reports on website activity for us and providing other services relating to website activity and internet usage. Google may
    also transfer this information to third parties where required to do so by law, or where such third parties process the information
    on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using this website, you consent
    to the processing of data about you by Google in the manner and for the purposes set out above.

    Google’s website contains further information about Analytics
    and a copy of Google’s privacy policy pages.

  4. GymMaster collects, holds and uses personal information for limited purposes.

    GymMaster collects personal information so that we can provide you with services. In doing so, GymMaster may use the personal
    information we have collected for purposes related to the services including to:

    • Provide members with a personalised facility booking & account management service as an extension of the facility’s service,
    • Identify and authenticate member login,
    • To provide the facility the ability to contact members,
    • To automatically check members into classes by using location,
    • To provide the facility the ability to track attendance, progress & billing activities,
    • To provide the facility with integration with third parties such as billing providers and accounting software.

    All passwords are non-reversibly encrypted. However it is your responsibility to keep your password to the service safe and secure.
    You should change your password immediately should you become aware of any misuse of your password using the “Forgot Password”
    process.

  5. GymMaster may receive personal information from you about others.

    Facilities that use GymMaster may provide personal information about other individuals. It is the facility’s responsibility to
    ensure they are authorized to disclose that information with GymMaster and that, without GymMaster taking any further steps required
    by applicable data protection or privacy laws, GymMaster may collect, use and disclose such information for the purposes described in
    this policy.

  6. GymMaster does not store credit card information

    GymMaster does not store credit card information. Should you choose to enter your credit card information for your membership, your
    credit card details are encrypted and securely sent over a connection directly to the facility’s billing provider.

    GymMaster only stores bank account information in the instance of the facility opting to do manual billing. The vast majority of
    facility billing is done automatically, in which case bank account information is encrypted and securely sent over a connection
    directly to the facility’s billing provider.

  7. GymMaster discloses your personal information to your fitness provider.

    Besides our staff, we share this information with your facility in order to update your bookings and personal details in their
    system.

    Any information collected from our users will not be sold, shared, or rented to others in ways different from what is disclosed in
    this privacy statement.

    You can choose not to share your personal information with GymMaster, but it may mean that we are unable to provide you with the
    service.

  8. GymMaster holds your personal information on servers located across the world.

    GymMaster stores your data on a server close to you. We use top tier, third party data hosting providers in The United States,
    Singapore, Australia, and Germany.

  9. GymMaster takes steps to protect your personal information.

    GymMaster is committed to protecting the security of your personal information and we take reasonable precautions to protect it
    from unauthorised access, modification or disclosure.

    However, the Internet is not in itself a secure environment and we cannot give an absolute assurance that your information will be
    secure at all times. Transmission of personal information over the Internet is at your own risk and you should only enter, or instruct
    the entering of, personal information to the service within a secure environment (look for https:// at the beginning of the URL)

  10. Rights of the data subject

    Please refer to this document for GymMaster’s GDPR policy.

  11. Existence of automated decision-making

    As a responsible company, we do not use automatic decision-making or profiling.

  12. This policy may be updated at any time.

    We retain the right to amend this privacy statement at any time.