GymMaster Logo

GymMaster Gym Software Manual

Bookings and Classes

Once classes are created, they can then be Scheduled and booked by your members.

Setup Classes

A Class is any scheduled group activity that your members can sign up for, such as a yoga class, spin class, or group training session.

To setup your classes in GymMaster, first;

Class Settings

Going through your class settings is an important step before setting up your classes for the first time.

  • Use the menu on the side bar of Bookings and Classes > Classes to take you through to Class Settings
  • Carefully check both;
    • Advanced Configuration and
    • Member Portal Configuration tabs
    • to ensure that the backend configuration matches the needs of your gym
  • Save

Add / Edit Class Categories

Class Categories allow you can divide your classes into logical groups, making them easier to manage and report on. For example, if you have multiple yoga classes, you could create a ‘Yoga’ category and assign each yoga class to that category.

  • Go to Category List via side menu under Classes
    • Click on the Add Category button on the top right corner of Category List page
      • Complete details
  • Save

If you decide to use the default category provided, it’s a good idea to edit it to make sure it suits your needs.

Add Class

Once the settings are complete and your categories are set, you can begin to add your classes to GymMaster.

  • Click Add Class button located on the top right corner of the Classes page
    • Enter Class Name and select the appropriate Class Category that it belongs to
    • Set Duration of your class, keeping in mind that the actual run-time of the class can be adjusted if needed when it is added to the schedule
    • Choose Participant limit that can be booked into the class
      • If the Waitlist option is enabled, additional enrolments can be added to the waitlist when the class is full
    • Select who Class is For by choosing access or price based on member type
      • Current Member - member who has an active contractual membership with the gym and has access to all facilities
      • Casual Member - individual without a long-term contract or regular recurring payments to your gym. They may use club/class visit packs or hold a charge-per-visit membership
      • Class Pack - prepaid bundle of visits that members can purchase to access classes at their discretion over a period of time
        In example below; Current Members may attend this class for free, when included in their benefits. If their benefits do not apply, the price for Members is $7.50.
        Casual Members can attend for $10.00 per class.
        Class Pack Holders can use their class allowance to attend this class.

    • Enable Online Booking - allow members to book class through Member Portal
    • Complete Details
      • Open and Close Online Bookings - default is set within Class Settings; use edit icon to edit for this class only
      • Cancellation Mode - default is set within Class Settings; use edit icon to edit for this class only
      • Cancellation Charge Period - default is set within Class Settings; use edit icon to edit for this class only
      • Cancellation Fee - default is set within Class Settings; use edit icon to edit for this class only
  • Save Class