Rosters and Open Hours

Rosters are used to set availability of trainers and facilities in schedule and assign door access hours for staff and members

• Roster Types
  • System Rosters
  • Trainer Rosters
  • Resource / Facility Rosters
  • Door Rosters
• Edit Roster
• Add Breaks in Roster
• Limited Term Roster
• Staff Holiday

Resource / Facility Rosters

Optional

Resource (Facility) rosters can be used for specific Facilities, when their ‘bookable hours’ differ from any of your System Rosters.
If your facility availability will always match a system roster - eg Open Hours, 24/7, then select this as it’s roster.

For Example

• If your Yoga Room is always available for scheduling during your Open Hours;
  • You can apply the Open Hours Roster when setting up your facilities under Bookings and Classes > Facilities
  • If your Open Hours are ever changed within Roster and Open Hours, this will automatically apply to your Yoga Room hours too

However

• If your Yoga Room is only available for scheduling within limited hours, eg 5am - 9am and 5pm - 8pm;
  • You can go to Rosters and Open Hours and create a roster to suit
  • Select Add

    

  • Choose a name (eg Yoga Room Roster)
  • Select Roster Type - in this case you would select Resource
  • Save
    

    

• Next, scroll down your roster list until you find Yoga Room
  • Input the hours this facility is available, in this case;
    • 5am - 9am AND 5pm - 8pm
  • Once set, you can apply this roster to your Yoga Room facility, within Bookings and Classes > Facilities
    

    

See Edit Roster to learn how to adjust times within a Roster

Please note:

• ‘0:00am’ refers to midnight at the beginning of the day
• ‘12:00am’ refers to midnight at the end of the day
• Available selections are in 30min time periods; can be overwritten directly
• Take care to select correct AM and PM time

Next - Door Rosters