GymMaster Logo
GymMaster Blog

Picking a gym management app to run on the go

Dru Hill
Dru Hill
Published on Tue, Jul 11, 2023

Gone are the days when you had no choice but to stay right inside your gym to be able to run it efficiently. Technology has made it possible for business owners to manage their clubs even if they’re out on a vacation on some nice beach with their families and friends.

Doing so is made possible by a gym management app that allows you to manage your gym anytime, anywhere. However, not all gym apps are the same so we break down the important features a gym management system should have so you can run your club on the go.

6 key things to remember when choosing a gym management app

Pick an app with a cloud-based solution

A cloud-based system allows easy syncing of data across any device. Just by signing in, you will be able to access any information you need anywhere you are, as long as you have a device and an internet connection.

Additionally, if you use a system that stores data via cloud, you’re not at risk of losing all your files even if your gym’s designated computer breaks down. Otherwise, you can lose everything in a snap, and for gym owners, that means unhappy members and utter chaos to recover.

Choose a provider with a mobile app

The real picture of running your gym on the go is the luxury of picking your phone up, opening the app, and running your gym at a moment’s notice. A mobile app allows you to enjoy a sunny day or a dinner with your loved ones without the hassle of carrying a laptop with you or having to head home early to keep things running smoothly.

This way, whenever an issue needing your immediate attention arises, you’re 100% assured that you can instantly access all the information you need to solve the problem.

Opt for a provider that provides at-a-glance KPIs

If you’re out on a long vacation, you can still very much be on top of your club’s performance if your gym management system offers useful business KPIs.

There are various data these KPIs can give you such as how many new members signed up in your club today, how many slots your trainers have in a given day, or if you have had any membership cancellations for the past week. Once you have quick access to your gym’s KPIs, the quicker you can intervene if any issues arise.

Triggered tasks for full automation

The key to running your club on the go is automating as many tasks as possible while still maintaining a close connection to the business and personal touch with your members. The more unnecessary admin work you have automated, the lesser time you need to spend accomplishing everything.

For instance, you can automate certain communications between you and your members. You can set up the system to send out messages automatically to members who just signed up, members who haven’t been visiting or even to remind debtors about their late payments. With automated gym software, you no longer have to spend so much time doing time-consuming tasks since the system can do that for you.

Sign up members from your phone

Having the capability to sign up members directly from your phone is a convenient means to get more members wherever you are. If you happen to meet someone who’s interested in joining your club at a convention for example, you can instantly sign them up while they are keen and eager.

Look for an app with door access control

Gym door access control is a system that allows you to open up your gym 24/7 even without a staff on-site. The best gym apps with door access control include various options for members to gain gym door entry. For example, if they forget their keyfob, they can use the bluetooth on their phone to open the doors instead of getting in touch with staff.

The best systems also make it possible for staff to open doors right from their gym management app on the go, meaning if you do hear from a member who can’t get in while you’re out and about, you can let them in with the tap of a button instead of having to drive all the way to your facility to let them in.


With a great gym management app, you are not tied down to being physically present in your club all the time. Let a gym system take care of all this for you so you can reclaim your day and focus on what matters most. If you’re looking for a gym system provider that has all these features, click here