User Administration

Add and manage staff user accounts within GymMaster

• Add Staff
• Staff Details
  • Details Tab
  • Security Tab
  • Permissions Tab
  • Options Tab
  • Trainer Tab

Details Tab

Add staff details here first, including;

• Name
• Date of Birth
• Contact Details

Key Fob and Access

Allocate staff a key fob, allowing secure staff specific access to the club;

• Click the Fob Number field to assign access key fob
• Swipe the fob that will be allocated to the staff member
  • See glossary Key Fob
• Allocating an Access Roster here designates staff member allowed door access hours
• This will be different from their working roster hours

In example, Staff Member has key fob #56321. They are able to enter club at anytime during Open Hours, regardless of their own scheduled roster. Their First Aid Certificate will expire in Feb 2025.

Additional Details

• Is a Sale Rep - Sales Reps can be designated ‘Is a Sales Rep’
  • They can then be assigned to members as their sales representative
• Upload Staff Email Signature and First Aid Certificate

Timesheet and Attendance

View staff timesheet via the left side menu.

• The Timesheet displays the staff member’s days and hours worked, absences, and any manual adjustments needed
• It also shows appointments, classes, and members signed up, providing an overview of staff activity
• The resulting information can be printed or exported for payroll management
• Staff attendance within their rostered work hours is recorded on staff Timesheet, based on when they Clock In or Clock Out via swiping key fobs on entry / exit, or manually via their Account menu
  See glossary Clock In
  See glossary Clock Out

Take / Upload Photo

Photo options are found on left side menu.

• Trainers / instructors who are taking classes / bookings will have their profile photo shown on the Member Portal and Member App
• To get the photo as flattering as possible, make sure the image is square and around 350 x 350 pixels
  

  

Next - Security Tab