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GymMaster Gym Software Manual

Schedule

Timetabling of gym Classes and Services offered to Members, displaying availability of facilities and trainers for staff.
Members can view the schedule to find out what classes are available and when they are offered, and may use GymMaster’s online booking system to book into class or service.

Schedule Trainers

Once your trainers are added via Add Staff, selected as a Trainer via Add Staff Details - Trainer and configured via Setup Trainers, you will be able to make them available on your schedule for bookings.

When you want to allow members to book personal training sessions online via the Member Portal, you can use the Make Time Available feature to indicate when your trainers are available to be booked online for for 1-1 sessions.

Make Time Available

  • Left-click on time period you wish to make available
  • Select Make Time Available
    • Ensure date selection is correct
    • Select From/To time period to make available
    • Use Repeats function to set up recurring availability for this time period
  • Click Make Time Available to save

Available time for online bookings will be displayed as yellow. Note that Make Available Time can be added outside of a Trainers rostered availability

Prevent Bookings during Rostered Available Time

Light grey color indicates times that are available for booking by staff. To prevent bookings by staff during this rostered available time, you can use the Make Time Unavailable feature.

This feature can be used to block out part of a day or an entire day.

Make Time Unavailable

  • Left-click on time period you wish to make unavailable
  • Select Make Time Unavailable
    • Ensure date selection is correct
    • Select From/To time period to make unavailable
    • Use Repeats function to set up recurring unavailability for this time period
      • If this time is permanently unavailable, such as a lunch break, go to Roster and Open Hours to Add Break to Roster
  • Save - click Make Time Unavailable
    • To make entire day unavailable, select Make Day Unavailable when saving

Schedule
Bookings and Classes
Setup Schedule
Schedule Classes
Schedule Services
Schedule Trainers
Schedule Meetings
Adjust Scheduled Session
Schedule Overview