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GymMaster Gym Software Manual


Timetabling of gym Classes and Services offered to Members, displaying availability of facilities and trainers for staff.
Members can view the schedule to find out what classes are available and when they are offered, and may use GymMaster’s online booking system to book into class or service.


Once you have Setup Classes, you can schedule your classes.

  • Go to Schedule page
  • Select Facility schedule (top left) where class will be held
  • Left-click on date/time you wish to schedule the class
  • Select Add Class
  • Complete details, ensuring you:
    • Select correct class from the dropdown list
    • Select correct date
    • Select correct start / end times
    • Use Repeats function if class repeats at this time
    • Select trainer / instructor who will run class
  • Save Class

Class will now be able to be booked by Members, in person (via Schedule) and online via Member Portal (when enabled)

Book Member into Class

  • Go to Schedule page
  • Left-click on class member wishes to book, ensuring you have correct date
  • Enter member’s name into member search field, left-hand side of page
  • Member card will appear below search field
  • Click arrow icon to right of their name to book them into class

If payment is required for the class, a prompt for payment will appear - you will be taken to Point of Sale to process the payment.
If an error message displays, double-check whether the member has access to this class and is up to date on their membership fees.

Edit / Delete / Repeat Member Bookings

Once member is booked in, you can further manage their booking.

  • Click on class they are booked into, via Schedule
  • Select drop-down menu on far right of their member card
  • Select to edit, delete, or schedule repeat bookings for this class

Manual Check In to Class

  • Click on class on Schedule
  • Locate member on list, right-hand side
  • Select Tick icon to right of their name
  • Green member card indicates successful check-in
  • To change order of member list, use dropdown box and sort-order toggle located to right of Attendees

Note; automatic check-in is available for members who check-in to gym using their key fob.
Enable and setup up details in Settings > Advanced Configuration > Booking.

Classes FAQs


Adjust Session

Bookings and Classes