Creating a virus conscious workout environment by restricting access to your club.

Creating a virus conscious workout environment by restricting access to your club.

With COVID-19 being at the forefront of everyone’s minds we’ve been reviewing additional set-up options that might be worth considering if your business runs on the GymMaster gym management system.

Please note these suggestions are only for gym management looking to be cautious during this period and any and all Government closure recommendations should be followed. However, for those clients where these measures aren’t in effect or for those who may have them lifted in the future, the following set-up options may be of use.  

Limiting access to only members with bookings.

If you’re still open, the best thing we can do is limit the number of people present at any one time to assist with social distancing, reducing the chances of the virus spreading and making members and staff more comfortable when in the club. This can be particularly difficult for unstaffed facilities but there are some gym management software features that can help.

“Deny entry without bookings on resource” is a fairly specialized feature which ties in to your gym access control system allowing for an additional restriction to be set-up on your entry points. This restriction requires the member to have a booking to gain entry to the facility. For example, before they are able to enter, you might require your member to make a booking with a general resource such as “[Your Gym Name]”, or you could be more specific, breaking your club into separate resources such as “weight training area” and “cardio zone”.

The amount of bookings available for a resource can be limited during a given time period, reducing the number of people which can enter the club and providing a more structured way for members to utilize the facility (or specific areas within it) without crowding.

To reduce unnecessary contact with staff during this time, while improving convenience for your members, these bookings can be carried out through a gym member portal on your website.


To enable this setting, click the following within your gym software:

Settings > Door Readers > Select Your Desired Doors Name > Deny Entry Without Bookings on Resource > Select The Desired Resources.

This method can be carried out remotely without the need for staff to be present, however, please note that while we would like to believe that all people will handle the current scenario in a mature and serious fashion there can always be those who do not take these precautions seriously.

Therefore, if your facility operates with gym tailgating cameras, we’d recommend being more vigilant with any flagged events or if you’re using a normal camera system periodic review is generally a good idea not only to catch anyone letting in friends but also to ensure members aren’t overstaying their allotted time. We would also recommend highlighting the importance of following more stringent guidelines with additional fines and bans as well as encouraging members to report violators promptly.     

If you are interested in other ways you can run your gym remotely, be sure to check out our blog here.

If you have suggestions or questions please don’t hesitate to get in touch.