In our latest GymMaster release, we refined the process in which personal trainer schedules are generated. PT schedules are now generated automatically when a new user, listed as a personal trainer, is created. The PT is now a user with a linked schedule, meaning that as the PT makes bookings on their schedule, the booking is then associated with them as a user. This way when PT reports are generated, bookings are reported per personal trainer as a user rather than as a manually generated schedule - avoiding accidental deletion or creation of PT schedules.
1) Create the personal trainer as a user
![GymMaster Create User Screenshot](/img/pt1-1024x478.webp)
2) Once the invitation has been sent, edit the user details by clicking on the user’s name, and ensure that they are listed as a Personal Trainer.
![GymMaster Send Invitation Screenshot](/img/pt2-1024x486.webp)
![GymMaster Edit User Details Screenshot](/img/pt3.webp)
Note: If you would prefer to limit their access to your software, you may change the access rights of the Personal Trainer by granting them access to only the calendar & task system. Choose “Set Staff Access Rights” and choose the most suitable level of access.
![GymMaster Edit Access Rights Screenshot](/img/pt4-1024x453.webp)
3) Once this checkbox is checked and the user info is saved, a PT schedule is automatically generated for this trainer.
Where there are initials in brackets next to a schedule’s name, this indicates an automatically generated schedule that is linked to that user (PT).
![GymMaster PT Schedule Screenshot](/img/pt5-1024x388.webp)
Reports on PT performance can now be run through the standard reporting screen under the Personal Trainer tab.
![GymMaster Reports Screenshot](/img/pt6-1024x507.webp)