Bookings and Classes

Add / Edit Class

This is your setup screen for creating new classes in GymMaster.
Define what the class is, who can book it, and how it appears in your online schedule.

1: Class Details

• 1.1: Class Name
  • Choose a name that clearly identifies the class to members.
• 1.2: Duration
  • Select the class length.
  • You can adjust this per session from the schedule.
• 1.3: Max Participants
  • Set the enrollment limit for this class.
  • When full, new bookings will move to the waitlist (if enabled).
• 1.4: Color
• Select the background color for how this class appears on the schedule.

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2: Class Is For

Control who can book and attend this class and how it’s paid for.
All member types can be included.

• 2.1: Current Members

  • When selected, active members can book based on their membership benefits.
  • Access excludes class packs.
  • 2.1.1: All Class Benefits
    • Members with an All Classes membership, or benefits for this class category, can book.
    • Pricing follows the membership benefit.
    • To include members without class benefits, set a base price.
  • 2.1.2: Selected Benefits Only
    • Only memberships with specific benefits that include this class can book.
    • Pricing follows the membership benefit.
    • To allow others to join, set a base price.
  • 2.1.3: Base Price
    • Allows current members without benefits to enroll at a set base price.

• 2.2: Casual & Prospects

  • Allow casual visitors and non-members to book this class.
  • Pricing is set below.
  • 2.2.1: Free
    • No charge for casual or non-member bookings
  • 2.2.2: Fixed Price
    • A set fee applies to all casual or non-member bookings.

• 2.3: Class Packs

  • Allow members with class packs to book this class.
  • 2.3.1: All Class Benefits
    • Any All Classes pack holder can book.
  • 2.3.2: Selected Benefits Only
    • Only class packs including this class can book.

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3: Restrictions

Toggle these options in class settings to control advanced booking restrictions.

• 3.1: Multiple Bookings
  • Allow members to hold multiple bookings for the same class; ideal for crèche or family group sessions.
• 3.2: Seat Allocation
  • Allow seat selection when booking; perfect for spin or equipment-based classes.
• 3.3: Waitlist Limit
  • Set the maximum number of members allowed on the waitlist.
• 3.4: Waitlist Cutoff
  • Define how long before the class starts new waitlist spots stop being offered.

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4: Online Bookings

Control how and where this class appears for members in the Member Portal and Member App.

• 4.1: Disabled
  • The class is not visible online
  • Bookings can only be made by staff
• 4.2: Bookable Online
  • Visible and open for booking online
  • Members can self-book or be booked by staff
• 4.4: Hidden from Schedule
  • Hidden from the online schedule but still visible elsewhere in the portal or app
  • Bookings can still be made manually or by staff
• 4.4: Display Only
  • Shown on the schedule but not bookable by members
  • Staff can book members manually
  • 4.4.1: Description
    • Add a clear description for members
    • Displayed in the Member Portal and App. Include any key class info or requirements
  • 4.4.2: Open Online Bookings
    • Set when online bookings open before class starts
  • 4.4.3: Close Online Bookings
    • Set when online bookings close before class starts
  • 4.4.4: Logo
    • Upload a logo to display alongside the class in the online schedule
  • 4.4.5: Forms to Sign
    • Attach forms or waivers members must complete to enroll
  • 4.4.6: Cancellation Cutoff
    • Set how close to class start time members can cancel their booking
  • 4.4.7 Cancellation Mode
    • Define what happens when a member cancels online

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Bookings and Classes