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Setting up Staff Members in GymMaster

2 min read Updated 2 days ago

When adding staff into GymMaster, you define what they can access, what they can do, and how they interact with your system.

Invite the Staff Member

Start the process of adding staff into GymMaster;

Once they accept the invite, you’ll be able to configure the rest of their details.

Open the staff profile and complete the Details tab:

Add basic info (name, contact details, date of birth)
Assign a Key Fob (optional) by clicking the field and swiping the fob
Set an Access Roster to control when they can enter the facility
(this is separate from their working hours)

You can also:

Permissions control what staff can see and do in GymMaster.

Use a Permission Template or customise access per role
Adjust access levels across different areas of the system
Keep access levels appropriate to the role (avoid giving full admin access unless needed)

Tip: Start with lower access and increase only if required.

Important: Staff must log out and back in for permission changes to apply.

From the staff profile, you can also:

In the Security tab:

If the staff member runs training sessions or will be bookable for one-on-one sessions;

This allows them to be booked for training sessions.

Pro Tip: Use the Mimic User button (at the bottom of the staff profile) to log in as that user and check everything looks right.

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