Invoices in GymMaster are a simple way to request payment for charges on a member’s account. An invoice gathers one or more existing charges together and sends them to the member as a clear payment request.
The invoice date is the date the invoice is created and sent. This may not match the dates of the charges included in it; each charge keeps its own due date, and those dates will still appear on the invoice.
Invoices can only be created for charges that already exist. If you need to invoice future payments, use the Prepay function first to generate those charges.
To send an invoice, you’ll first generate it from the member’s account.
This opens a PDF preview showing the charges that will appear on the invoice. Once you’re happy with it, head back to the edit page and select Email Invoice to send it to the member.
Charges can be grouped together however you like, so you don’t need to include every outstanding charge each time.
When everything looks right, head to Charges Awaiting Payment and use Email Invoice to choose which invoice to send to your member.
The Invoices section in the member profile shows all invoices linked to that member, including past invoices and any charges that haven’t been invoiced yet.
From here you can:
When you’re ready to send an invoice, it only takes a moment.
If you need to make a change first, you can edit the invoice in the Invoices section before sending it.
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