GymMaster Software Release v1510

Initial Release: 7th October 2025

General Improvements:

• Accounting/Billing
  • Improved the calculation and handling of prorate adjustments during promotional periods.
  • Enabled editing of tax rates and limit account lock creation on new databases for the first 3 months to alleviate friction during the initial setup and while things settle.
  • The UI for managing Bluefin billing credentials has been updated to support multiple tokens, including masked billing details, and improved control over payment options.
• Booking
  • When a class is added to the schedule via the Edit Class page, the success alert now includes a link to view the newly created class in schedule.
• Communication
  • When expanded, Tasks in the communication log now include a ‘Created By’ note to help differentiate between system created and manually created tasks.
• Member Portal
  • Improved membership details formatting on T&Cs page for better readability during member sign-up.
  • Improved booking page for free classes by hiding unnecessary payment options and displaying “Free” instead of a blank price.
  • Add a new passwordless login option ‘Email me a link to log in’, useful for those who have yet to set a password.
  • Membership cancellation options have been moved out of the home page and into the Account dropdown.
• Membership
  • The ‘Online Cancellation Fee’ for membership types is now configurable regardless of the Online Sign-Up status.
• Reports
  • Added new ‘Prospect Status’ filter for the ‘Prospects Entered in Period’ report to give control over including or excluding prospects that are now converted to be members.
  • Added new ‘Was Prospect In Period’ and ‘Bookings Attended List’ member report fields and ‘Was Prospect on day of booking’ booking report field.
  • Added a new ‘Booking Week’ booking report field to get the date of the start of the week the booking occurred in. This is useful for report aggregation and grouping of bookings in a given week.
• Misc
  • The first time a staff is added as a trainer via User Admin page, an additional modal will give the option to add the trainer resource to either all service categories or none.

Notable Bug Fixes:

• Accounting/Billing

  • Fixed saving the Club Details page causing billing to be switched to manual billing in some edge cases. Affected sites have been notified.
  • Fixed being able to remove used vouchers multiple times.
  • Fixed an issue where members with saved billing credentials could be swapped to clubs incompatible with those credentials.
  • Fixed clicking the Square payment submit button before it had finished loading causing the page to get stuck.
  • Improved handling of errors encountered when attempting to zero a member’s account for a locked accounting period.
  • Fixed Max Amount to Bill not working when billing via GoCardless. Additional billing batches within the same day will now check to ensure the max amount is respected.
  • Fixed Maintenance fees failing to generate if a shared member’s maintenance fee is generated first for the same day.

• Bookings

  • The ‘Hidden’ class setting under ‘Sell Online’ has been reverted to its original behavior and renamed to ‘Hidden From Schedule’ to reflect its intended behaviour.
  • Fixed booking end times appearing blank if the booking duration didn’t match the schedule period.
  • Fixed being unable to update booking times using drag and drop if the end time was midnight after the change.
  • Fixed moving a booking that ended at midnight to earlier in the day increasing the booking duration instead of adjusting the end time.
  • Updated class attendance status to display a ‘1st’ icon for first-time visits per class category and club location.
  • Fixed the timetable URL generator to now correctly exclude outdated week and session parameters.

• Member

  • Fixed errors encountered when attempting to delete a member that had previously visited as another member’s guest.
  • Fixed the Date of Birth input field potentially missing from member details when marked as required.

• Member App

  • Fixed the ‘Bring a Guest’ button always missing from the Member App instead of showing when guest passes are enabled and a member has a compatible membership.

• Member Portal

  • Fixed the Legal Guardian signature always displaying with minimized waivers for class and service bookings instead of only when required.
  • The discount code input for booking is no longer displayed for bookings that cost $0.
  • Fixed booking visits using a class and booking packs not counting towards total visits in the member app and portal.
  • Fixed $0 upfront/signup fees displaying in Membership Details during Member Portal signup.
  • Fixed the ‘Popular Times’ graph in the Member Portal home page only showing one open time where there were multiple time periods for a given day.
  • When using the Member Portal embedded in an iframe, errors will now scroll to the top of the embedded content instead of the top of the page.
  • If errors occur while redirecting members after a failed payment, they are now taken back to the portal home page as a fallback.

• Membership

  • Fixed being unable to select future dates when adjusting a member’s membership price.
  • Fixed the unsaved changes warning still appearing on the membership type edit page when no changes had been made.
  • Corrected UI behavior in benefits modal to properly update visibility of price and discount fields when switching product types.
  • Fixed contracts for deleted memberships appearing in the ‘Membership Contracts’ page for members. These contracts can still be found in the member’s communication log if needed.

• Point of Sale

  • Fixed overpayments via POS causing the receipt to include ‘total paid: None’.

• Reports

  • Resolved a problem where the ‘Expiring Members’ report included data for deleted members.

• Tasks

  • Fixed being able to save task automations if the ‘User Defined value (X)’ was left blank.

• Misc

  • Fixed errors encountered when trying to assign a staff user a key fob using invalid characters.
  • Fixed pop-ups continuing to come through for the previous club after swapping clubs.
  • Fixed the unsaved changes warning still appearing on the Roster and Open Hours page when no changes had been made.