A Maintenance Fee is an optional charge that can be added on top of a member’s regular membership payments. Many clubs use this for things like facility upkeep, equipment maintenance, or annual club costs.
GymMaster allows you to apply this fee automatically based on Membership Categories, so you can charge specific groups of members differently. The maintenance fee can also be charged manually.
If you’d like GymMaster to handle this for you, you can enable automated maintenance fees.
Maintenance fees are activated at the Membership Category level.
Only memberships belonging to categories with this option enabled will be included in automated maintenance fee charges.
To activate;
Example Fee:
If you want to see when a member will next be charged a maintenance fee:
This section shows upcoming scheduled charges, including maintenance fees.
If you prefer to manage maintenance fees yourself, you can also apply them manually.
A typical process would be:
This method can work well if you:
Just keep in mind that manual fees require you to schedule your own reminders to run the report and apply the charge each time the fee is due.
Once enabled, ensure the maintenance fee is included in the contract summary for any membership categories it applies to.
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