https://www.gymmaster.com/help_category/accounting/ Recent content in Accounting on GymMaster Gym Management Software Hugo -- gohugo.io en-US Tue, 28 Apr 2026 22:35:56 +0000 https://www.gymmaster.com/help/help_charging_maintenance_fees/ Tue, 28 Apr 2026 22:35:56 +0000 https://www.gymmaster.com/help/help_charging_maintenance_fees/ A Maintenance Fee is an optional charge that can be added on top of a member’s regular membership payments. Many clubs use this for things like facility upkeep, equipment maintenance, or annual club costs. GymMaster allows you to apply this fee automatically based on Membership Categories, so you can charge specific groups of members differently. The maintenance fee can also be charged manually. Automated Maintenance Fees If you’d like GymMaster to handle this for you, you can enable automated maintenance fees. https://www.gymmaster.com/help/help_tax_rates/ Tue, 28 Apr 2026 22:29:44 +0000 https://www.gymmaster.com/help/help_tax_rates/ Before you start selling memberships, bookings, or products in GymMaster, it’s important to set up your tax rates so charges are calculated correctly. Tax rates are configured in Settings > Financial Configuration > Tax Rates. From here you can create the tax rates your facility needs and apply them across the different income streams in GymMaster. Different categories of items can have different tax rates, giving you flexibility to match local tax requirements. https://www.gymmaster.com/help/help_using_a_members_credit_to_make_a_payment/ Tue, 28 Apr 2026 22:02:55 +0000 https://www.gymmaster.com/help/help_using_a_members_credit_to_make_a_payment/ There are a few reasons a member might have credit on their account : They made a prepayment They were left in credit after a hold Other adjustments to their billing You can see if a member has credit available, this will display under their profile picture on their Member Profile; Use member credit when processing a sale Navigate to the Member’s Profile. Go to the Accounts and Billing tab. https://www.gymmaster.com/help/help_how_to_clear_a_charge/ Tue, 28 Apr 2026 21:55:53 +0000 https://www.gymmaster.com/help/help_how_to_clear_a_charge/ Sometimes, you might decide a member shouldn’t have to pay for a charge, maybe they haven’t been attending lately, or they missed a booking but had a good reason. Rather than voiding the charge, the best practice is to use a Credit Note. This clears the charge from the account without deleting the history, so you’ve got a proper record for future reference. Want to apply a payment instead? See our article on How to Pay for Overdue Charges https://www.gymmaster.com/help/help_invoicing_members/ Tue, 28 Apr 2026 21:45:20 +0000 https://www.gymmaster.com/help/help_invoicing_members/ Invoices in GymMaster are a simple way to request payment for charges on a member’s account. An invoice gathers one or more existing charges together and sends them to the member as a clear payment request. The invoice date is the date the invoice is created and sent. This may not match the dates of the charges included in it — each charge keeps its own due date, and those dates will still appear on the invoice. https://www.gymmaster.com/help/help_understanding_account_history/ Mon, 27 Apr 2026 23:05:22 +0000 https://www.gymmaster.com/help/help_understanding_account_history/ Your members Account History is a complete record of all charges and payments, past and future. Filter display using the drop down (member accounts) and following options; Overview: All charges and payments in double-entry accounts view Sales: Charges and payments displayed in cash based accounting view Charges: Lists all charges, with invoice field. Charges can be added into the same invoice here, by adding related invoice number into applicable charge row.